Executive Assistant in Philadelphia, PA at Shriners Hospitals for Children

Date Posted: 11/1/2019

Job Snapshot

Job Description

  • Provides administrative support for the Chief and Medical Staff. Competent knowledge of organizational operations, procedures, policies and personnel.
  • Works independently to plan and organize office operations. Assist in the planning and preparation of any special events associated with the Medical Staff Office.
  • Coordinate Fellowship Program.
  • Assist with coordinating medical staff-hosted educational tutorials.
  • Coordinates all administrative activities for assigned medical staff and Chief
  • Ensure messages are delegated in a timely manner. Use proper etiquette
  • Independently organizes meetings, appointments and events as needed
  • Retrieve, circulate and respond to emails
  • Maintain up-to-date medical staff and chief away schedules and communicate accurately and effectively to various clinical departments
  • Maintain travel expenses reimbursement for physicians and other providers
  • Type correspondence, transcribe dictation and meet deadlines
  • Coordinate tutorials and scientific meetings, as well as, legal inquires/meetings
  • Order inventory, lab coats and business cards for physicians and other healthcare providers
  • Maintain and submit reports to home office as assigned

Job Requirements

  • Bachelor Degree Preferred 
  • 5 Years experience as executive assistant in Medical setting preferred
  • 3 Years computer experience preferred - Advanced expertise with Microsoft Office products and computer skills
  • Excellent written and verbal skills. Ability to communicate effectively with all levels of hospital staff and the public.
  • Possess strong organizational skills and the ability to work with limited supervision.