Executive Administrative Assistant in Philadelphia, PA at Shriners Hospitals for Children

Date Posted: 11/4/2019

Job Snapshot

Job Description

  • The position is responsible for the management of all clerical related functions of the offices of the Administrator and Chairman of the Board of Governors, and ensures the successful outcome of activities sponsored by these offices. 
  • Types all correspondence, reports, and forms (dictation and written) for the Administrator. Uses computers and is open to learning new programs as requested. Can implement said programs following instructions..
  • Prepares and distributes Management Meeting agenda. Takes, types and distributes accurate minutes (distributing appropriate corresponding reports).
  • Independently prioritizes workload to ensure that all typed material is returned in allotted time frame.
  • Maintains files.
  • Acts as liaison on behalf of the Administrator and Chairman of the Board with all department functions
  • Arranges travel including flights, hotels and car rentals.
  • Prepares requisitions, purchase orders and forms
  • Directly assists the Chairman of the Board and Board members as needed.
  • Prepares for the monthly Board meetings. This includes, but is not limited to, assembling and distributing agenda materials for the Executive Committee and Board meetings; compiling handouts, taking accurate minutes which are distributed appropriately along with corresponding reports; notifying dietary of functions and special catering requests; and coordinating meeting rooms with environmental services.
  • Monitors, assists staff and coordinates activities to develop, renew or amend contract agreements made between the hospital and outside temp agencies, hospitals, physicians, universities and other clinical organizations. Serves as a liaison between those involved in the contract development and approval process (hospital staff, affiliation staff and SHC legal).

Job Requirements

  • Bachelor Degree is related field preferred 
  • 5 years in an executive office preferred 
  • Excellent written and verbal skills required.
  • Ability to communicate effectively with all levels of hospital staff and the public.
  • Possesses strong organizational skills and ability to handle multiple tasks and deadlines.
  • Ability to work with limited supervision.
  • Ability to make decisions based on sound experience and knowledge.