Administrative Assistant in Philadelphia, PA at Shriners Hospitals for Children

Date Posted: 10/28/2019

Job Snapshot

Job Description

  • Responsible for providing administrative and clerical support for Director, Inpatient Nursing and Director, Surgical Services and Outpatient Services. Assists with staffing, scheduling, maintenance of competencies and certifications for staff members in the departments; assists with Meeting Management and maintenance of minutes for hospital committees as assigned. Processes payroll for nursing departments. Performs other clerical duties as assigned.
  • Receives and screens inpatient nursing telephone calls in a prompt, courteous and efficient manner.
  • Orders paper and office supplies, completes requisitions for other supplies as needed. Maintains requisitions and purchase orders in log book. Monitors computer equipment, printers and other office equipment in order to maintain good working condition. Communicates service/repair needs in order ensure minimal interruption of department work flow.
  • Completes the four-week schedule in a timely manner and delivers the completed staffing sheet to the charge RNs and House Supervisor.
  • Utilizes initiatives, self-motivated, strives to maintain steady level of productivity, Make decisions reflecting knowledge of facts and good judgment within the scheduler’s scope of service.

Clerical Responsibilities

  • Maintains staff attendance records. Informs Director of violations of HR policies regarding attendance/lateness. Monitors staff vacations, time off, extended illness, holiday schedules in an organized method.
  • Completes payroll in a timely manner. Maintains and organizes payroll log, edit sheets and variances in payroll system to properly process payroll bi-weekly.
  • Types memos and other necessary department correspondence. Assists the two assigned Nursing Directors with meeting minutes, ordering of supplies, maintenance of files, and other assigned tasks.
  • Computes and reports weekly/monthly information to nurse manager and other departments related to inpatient nursing census. Attends Admission Review meeting to provide continual monitoring of scheduled admissions.
  • Participates in nursing events when requested, providing supportive services to staff and director.
  • Monitors and schedules staff for mandatory in-services CPR, PALS, conferences and seminars. Processes registrations and employee reimbursements for payment.
  • Interacts professionally with other departments to ensure an excellent level of patient care in the unit within SHC-Phila.
  • Completes and maintains nursing department check requests for vendor invoices. 

Job Requirements

  • High School Diploma/GED Preferred 
  • 1 Year Scheduling Preferred 
  • Knowledge of staffing practices is preferred